Building a Microsoft Teams Room conference space requires looking at meeting rooms from a new angle! With many employees back at the office, at least partially, there’s a need to reimagine the workplace. Deploying a new meeting room enhanced for hybrid or a traditional in-office space requires carefully planned equipment and collaboration guidelines.
Building a new in-office meeting room must encompass all the audio, video, projection, compute, and networking needs. Microsoft Teams is often the backbone for numerous organizations to help them easily transform to work from anywhere. You want to follow these best practices to avoid employees experiencing difficulty joining Teams with Audio Video from their conference rooms. If your setup has a variation of existing conference room hardware including a speaker, monitor and projector as well as a dedicated PC, it’s a good starting point.
Bring further features and flexibility to create custom meeting rooms with audio systems, video consoles, conference phones, Teams panels, content cameras, intelligent speakers, and collaboration displays.
The first step in the AV design journey is to consider the questions below.
Room Attributes Checklist
You must also decide early-on if you’re building an MTR Windows or MTR Android setup.
Microsoft Teams Rooms should be designed with each customer’s unique needs, which is why Microsoft offers a range of options, including Teams Rooms on Windows and on Android.
Primary functionality is available on both platforms. End-users will always have great audio and video experiences, with one-touch join meetings, and access features such as live captions and ask a question.
As Microsoft brings new features to Teams and to Teams Rooms, we strive to bring them to all platforms, but features may roll out at different times due to several factors, including things like technical feasibility and customer feedback for each platform. This means you may see some features rolling out on Windows before they come to the Android platform.
For a successful deployment of Microsoft Teams Rooms, it’s necessary to identify the right devices for your spaces and carefully evaluate the functional differences between these two systems.
For Windows
For Android
Once you have an inventory of your organization’s existing meeting spaces to understand their environment, size, design, and purpose – you should then identify intelligent cameras, whiteboarding, content camera, and compute hardware like USB ports, etc.
After you create an inventory of the gear and capabilities, your requirements for that room feed into your device planning to create a powerful conferencing solution. Audio Visual and compute needs of each room play a key role in which solution is most appropriate for each room.
Best Practices around Teams Room Compute
Consider the following camera components to transform meeting space collaboration, from small huddle rooms to large conference areas. Choose a camera(s) that provides a rich and collaborative Teams meeting experience that’s simple to use, deploy, and manage. Enable participants to see everyone in the room.
Camera Design
Number of Cameras Supported
Camera Types
Complete a Teams Room design with certified audio parts that integrate well with your meeting room design.
Audio options include:
Soundbars
Tabletop
Overhead Beamforming
Third party control allows the room to connect to a third-party control processor from Extron and Crestron to be able to control room lighting, room shades, additional Camera control, additional sources, etc. Be careful to not over complicate your third-party control because the room control page times out after 60 seconds and forces you back to the Windows interface.
Third-party control options work with Audio Visual Collaboration components including:
Consider when selecting licensing:
| MICROSOFT TEAMS ROOMS BASIC | MICROSOFT TEAMS ROOMS PRO |
|---|---|
| Microsoft Teams Rooms Basic $0 per device per month | Microsoft Teams Rooms Pro $40 per device per month |
| Available at no charge for rooms equipped with any Microsoft Teams Rooms device (up to 25) | Licensed per device, per month (Annual subscription – auto renew) |
| Collaborate with your team | Advanced hybrid meet with layout, intelligent AV, branding |
| Instantly join meetings & share content | Remote management, bulk actions, real-time analytics |
| Cultivate real-time collab from any device | Enterprise-grade security |
| Get new features | |
| Upcoming: Advanced Control & management | |
| Upcoming: Seamlessly update devices | |
| Upcoming: Advanced manage by device by location |
| MEETING ENGAGEMENT | MICROSOFT TEAMS ROOMS BASIC | MICROSOFT TEAMS ROOMS PRO |
|---|---|---|
| Teams video gallery with multiple layout options |  | |
| Front row | | |
| Together mode | | |
| Large gallery (up to 50 videos) | | |
| Dual screen support | |
| INTELLIGENT AUDIO AND VIDEO | MICROSOFT TEAMS ROOMS BASIC | MICROSOFT TEAMS ROOMS PRO |
|---|---|---|
| Support for Intelligent Speaker live transcript with speaker identification | | |
| Multi-camera support | | |
| Panoramic room view | | |
| AI noise suppression | | |
| People counting | |
What Makes NWN Carousel MTR Experts?
US Partner of the Year Meetings, Calling & Devices for Microsoft Teams
MSFT Gold Communications Partner
MSFT Gold Midmarket Solution Provider
MSFT Gold Cloud Productivity
MSFT Gold Cloud Platform
MSFT Gold Messaging
MFST Trusted Meeting Room Partner
MSFT Teams Rooms Technical Solutions certified
Poly – Platinum Level Status
Logitech Video Specialist
Yealink Video Specialist
Extron EAVA, XTP Designer
Crestron DM- Design, Technical, Engineer
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